Booking Leave - Special

Applies to: All Employees, Team Leaders/Managers and HR/Customer Administrators

When booking leave, there are two stages. You first submit your leave request, which is emailed to your team leader/manager, who then goes through the approval process.

There are two places where you can request your leave, which are from the Book Leave dashboard panel, or the Leave tab of your My Details page.

Book Leave dashboard panel.

Leave tab under My Details.

• Clicking either the Book Leave dashboard panel or the blue book button the Leave tab of My Details will take you to the leave type screen, shown below.
  
  
• Click the Special Leave panel, which also shows you the number of special leave days already taken.
• The Book Special Leave page will open, allowing you to enter your special leave details.
  
  
• From the Reason drop-down menu, select the nature of special leave. These are pre-defined values set by your company/system administrator.
  
  
• Enter the start and end dates of your leave, either manually in the DD/MM/YYYY format or by selecting it from the calendar, by first clicking on the calendar icon shown below.
  
  
• After clicking the calendar icon, you can select the dates from the calendar.
  
  
• There are two drop-down fields labelled ‘Start of day’ and ‘End of day’, whereby you can select the start and end times of you leave. The default values are ‘Start of day’ and ‘End of day’, which is a full working day.
• If however, you needed to book half a day’s leave, then you could use the drop-down menus to select one of the following combinations:
  
  
  • Start of day and Midday – half a day’s leave (AM)
  • Midday and End of day – half a day’s leave (PM)
• You could however, be taking leave from midday on one day, to midday on another day. In this scenario, both drop-down menus might both state Midday.
• There is a Notes section, where you can type information about your leave for your manager, but this field is not required.
• Ensuring you have entered valid dates and times, the number of days requested will calculate the number of days you are about to request.
• A completed holiday request, will look similar to the example below.
  
  
• Click save and your request will be sent to your team leader/manager, who will receive an email and task notification to approve the leave request.