Jobs - Create a Vacancy

Applies to: HR/Customer administrators

The first stage in the recruitment process, is to create a job vacancy. Vacancies can be visible internally, externally or both. After the vacancy is created, it is added to drafts, before being confirmed and published as active.

Once a vacancy is active, applicants can apply for the position being offered, either internally, externally or both, depending on how the vacancy has been created.

Creating a Vacancy

• To create a vacancy, logged in as either an HR or Customer administrator, first click on the Jobs side menu, followed by the Create Vacancy sub-menu.
• The create a job page will be displayed, where you can start to add details about the vacancy your organisation are recruiting for.
• Starting with the Job Title, fill in the fields on the create a job page, paying attention to the required fields marked with an *.
• Some of the fields such as Working Pattern, Team Manager, Location and Department, are drop-down menu fields, which will utilise data from your current MyPeople database of settings and employees. For example, as you can see below, when selecting Team Manager, a list of line managers can be seen from the existing employee database.
• For the summary and description fields, these are free text fields for you to enter any information about the new vacancy.
• You can use the formatting controls to add headers, bulleted or numbered points, as well as bold or italic text.
• At this stage, you can either save the vacancy to draft for editing later, or you can submit it, ready for publishing.
• Saving as a draft is a good idea initially, as you can view the vacancy page as it will appear to applicants.
• When saving the vacancy to draft, you are returned to the Manager Vacancies screen.
• Youwill see the newly created vacancy with a status of draft.
• Using the action button and corresponding drop-down items, you can click view.
• The vacancy details screen will be displayed, which is how an applicant will see and read the details about the job vacancy.
• At this stage, you may or may not need to edit the vacancy details. Either way, using the Action button and drop-down items again, you can choose edit, to either edit the details or to submit the vacancy, ready to be published.
• Once you have made any changes and then submitted the vacancy, it will show with a status of pending in the Manage Vacancies screen.
• Whilst in pending status, you can still make changes, view how the vacancy page will look and also delete the vacancy.
• You could also ask a fellow administrator to check the details and information of the vacancy, which can only be done whilst in pending status.
• Once you’re happy with your newly created vacancy and it sits in pending status, it is ready to be published.